Brief Description of Project: The City of Hilliard is currently seeking to replace or upgrade its current Asset Management System (AMS) and acquire the following primary functionality: Assets, Work Orders, Reporting, Mobility, Inventory, Service Request. Project Scope Proposals are being sought through this RFQ for a project that includes acquisition of: • Inventory Capabilities (i.e., Inventory Tracking, Inventory Quantity, Low Inventory Alerts, Inventory Calculation, Smart Inventory Counts, Barcoding, Reporting) • Work Order Capabilities (i.e., Work Order Process and Forms, Job Assignment, Labor Rates, Materials Used, Work Order Calculations) • Asset Management Capabilities (i.e., Ownership, Economic Value, Reporting, Asset Tracking, Processing, GIS) • Integrated and Robust Online Customer Service Request Capabilities • Mobile Work Order Software (Apple compatible) • System Integration Services • Interfaces to Certain City Systems • Workflow mapping • Training, including organizational change management, robust ongoing training. • Maintenance Services. NOTE COMPLETE RFQ IN ATTACHMENTS Responses are due ____08/08/2024 03:00 PM_______.

***NOTICE: Addendum No. 1 was issued on 6/6/2024*** This project consists of traffic signal maintenance activities at four intersections in the City of Hilliard. The locations and scope of work are summarized below. Detailed plans and specifications of work are provided in the attachment list below. Cemetery Road/Britton Parkway and Cemetery Road/Lyman Drive: Signal re-wiring (vehicle heads, ped heads and ped pushbuttons), removal of un-used loop detector lead-in and radar detection wiring, installation of three (3) new vehicle signal heads, and signal phasing changes. See sheets 1 – 4 of the Plans & Specifications. Cemetery Road/Leap Road: Signal re-wiring (vehicle heads only), removal of un-used loop detector lead-in and radar detection wiring, and installation of twelve (12) new vehicle signal heads. See sheet 5 of the Plans & Specifications. Dublin Road/Davidson Road: Signal re-wiring (vehicle heads, ped heads and ped pushbuttons), installation of seven (7) new vehicle head (provided by the City), installation of new pedestrian signal heads and APS push buttons, and installation of a new pole-mounted traffic signal cabinet. See sheets 6 – 7 of the Plans & Specifications. Bidders shall note the MOT requirements for each intersection included in the plans and specifications. The Engineer's Estimate for this Bid is $153,000. No bid will be accepted if it exceeds the City Engineer’s estimate on the base bid by more than ten percent (10%). The Final Completion Date is November 15, 2024. Extension of this completion date may be approved in the event of a documented supply chain material delay, and the extension will be granted only for the work items related to the material delay. Please review the "Information for Bidders" in the Attachment List for additional information. Prevailing Wage requirements apply for this Project.

***NOTICE: Addendum No. 1 was issued on 1/22/2024*** The 2024 City of Hilliard Street Maintenance & Rehabilitation Program (SMRP) consists of mill and asphalt concrete overlay, microsurfacing, pavement repairs (partial and full depth), pavement marking, curb and gutter repair, sidewalk repair, and ADA-compliant curb ramps. A Location Map is provided showing the location and scope of work. Items 1-46 in the Bid Schedule relate to the pavement maintenance work. Also included as part of this bid: 1. Davidson Road Crosswalk Improvements which include adding pedestrian crossings, improvements to existing crossings, microsurfacing, pavement markings and ADA curb ramp repairs. Items 47-92 in the Bid Schedule relate to the crosswalk improvements. 2. Britton Parkway/Davidson Road Roundabout Improvements which includes constructing an island protected crosswalk, modifications to splitter islands and existing crosswalks, planing and resurfacing, installation of raised crosswalks and pavement marking. Items 93-141 in the Bid Schedule relate to the roundabout improvements. Final plans will be distributed at the pre-construction meeting. 3. Municipal Park Paving Project which consists of milling and resurfacing parking lots and trails, pavement markings, and signs & parking blocks. Items 142- 163. Alternate Bid - Items 164-191 The Engineer's Estimate for this combined bid is $3,855,000. This estimate does not include the alternate bid. No bid will be accepted if it exceeds the City Engineer’s estimate by more than ten percent (10%). The Substantial Completion Date for work located with a school zone is August 14, 2024. The Final Completion Date is October 25, 2024. Please review the "Information for Bidders" in the Attachment List for additional information.

The 2023 Sanitary Sewer CIPP Lining Project (CIP S-37) consists of cleaning, televising, and CIPP lining of 8-inch sanitary sewer. The Base Bid includes approximately 3,637 linear feet of sewer located primarily in the rear yards on Hillcrest Street N., Hillcrest Street E., Hillcrest Street S., and Midlane Drive. The sewers in Alternate #1 include approximately 1,760 linear feet of sewer located in front yards along Westbrook Drive, Linkous Court, Carroll Court, and Owens Court. By-pass pumping will be required to install the liner. Traffic control will be required to maintain local traffic in the residential area. The as-built plans for the sanitary sewers to be lined in the Base Bid are included for the bidder's reference as P-0024A, Hilliard Heights Subdivision, Sections 1,2, & 3 in the Attachment List. The as-built plans for the sanitary sewers to be lined in Alternate #1 are included for the bidder's reference as P-0225 - Hilliard Heights Subdivision, Section #4 in the Attachment List. The Engineer's Estimate for the Base Bid is $162,500. No bid will be accepted if it exceeds the City Engineer’s estimate on the Base Bid by more than ten percent (10%). The project will be awarded on the Base Bid amount. The Substantial Completion Date is May 3, 2024. The Final Completion Date is May 31, 2024. Please review the "Information for Bidders" in the Attachment List for additional information.

The City of Hilliard (the “City”) is in the process of building a new 110,558 square foot recreation and wellness center (“The Well”) anticipated to open in Summer 2025 located at 3993 Cosgray Road. This Request for Proposal is for the provision of café-type service at The Well. The City requests qualified companies to submit proposals and qualifications for consideration in the selection for a private entity to operate a 234 sq foot (13’ x 18’) café-style space that includes a grab and go refrigerated area, in the main entrance lobby of The Well, located adjacent to The Well front desk operations and the OSU Wexner Medical Center. Please see attached RFP and other documents below for additional information. Responses are due no later than 5 pm EST on September 11, 2023 and may be submitted via bid express or via email to Ed C. Merritt, III at emerritt@hilliardohio.gov and Erin Duffee at eduffee@hilliardohio.gov.